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AI Ethics Committee Charter
Document ID: AI-003
Author(s): GRC & Compliance Team
Version: 1.0
Date: 09-Nov-2026
Disclaimer:
This controlled document is intended for authorized SecureXcel use. It may not be reproduced, distributed, quoted, or disclosed outside its approved audience without prior authorization from the document owner.
Document Details
| Document Title | Artificial Intelligence (AI) Ethics Committee Charter | ||||
|---|---|---|---|---|---|
| Document Id | SecureXcel/AIMS/AI-003 | Current Version | 1.0 | Date of Release | 09-Nov-2026 |
| Classification | Internal | Author | GRC & Compliance Team | ||
| Reviewed by | GRC & Compliance Lead | ||||
| Approved by | Management Representative | AI Governance Committee (AIGC) | |||
| Designation |
Revision History
| Version | Date | Author | GRC & Compliance Team | GRC & Compliance Lead | Management Representative |
|---|---|---|---|---|---|
| 1.0 | 22/06/2025 | GRC Lead | GRC Head | AIGC | Initial version |
| 1.1 | 10/08/2026 | GRC Lead | GRC Head | AIGC | Update in AIGC Committee Roles & Responsibilities |
1. Introduction
The purpose of the AI Ethics Committee is to oversee the ethical development, deployment, and governance of AI systems within SecureXcel in compliance with ISO/IEC 42001:2023.
2. Scope
The committee is responsible for reviewing, approving, and monitoring all AI systems to ensure they align with organizational ethics, regulatory compliance, and societal values.
3. Composition of the Committees
3.1 AI Governance Committee (AIGC)
The organization shall establish an AI Governance Committee (AIGC) to provide strategic oversight, policy approval, and accountability for SecureXcel’s Artificial Intelligence Management System (AIMS).This committee plays a critical role in ensuring that all AI initiatives are developed and operated in an ethical, transparent, secure, and compliant manner, aligned with SecureXcel’s business objectives and regulatory obligations.
Members:
| Name | Designation | Role in Committee |
|---|---|---|
| Executive Sponsor | Executive Leadership | Chairperson |
| GRC & Compliance Lead | Governance, Risk & Compliance | Member |
| Information Security Lead | Information Security | Member |
| Legal & Compliance Lead | Legal & Compliance | Member |
Key Objectives:
- Overseeing the development, approval, and enforcement of AI-related policies.
- Reviewing and approving AI deployments based on the results of AI Impact Assessments (AIIA) and associated risk evaluations.
- Ensuring that AI systems are aligned with organisation’s strategic objectives, legal and regulatory requirements, and ethical principles.
- Monitoring AI-related risks in compliance with DPDPA , GDPR and applicable Act and recommending corrective actions where necessary.
- Promoting continuous improvement in AI governance, including transparency, fairness and accountability practices.
- Report key outcomes/ RTM risks to the Executive Management / Board.
4. Responsibilities
4.1 Ethical Review
- Review AI Impact Assessments (AIIA).
- Approve or reject high-risk AI deployments.
- Monitor bias and discrimination testing reports.
4.2 Risk Governance
- Artificial Intelligence (AI) Ethics Committee Charter
- Oversee bias mitigation measures.
- Address any ethical breaches in AI.
4.3 Compliance Oversight
- Ensure compliance with ISO/IEC 42001:2023.
- Approval of AI Policies.
- Ensure adherence to global data privacy laws (GDPR, etc.).
4.4 Management Review
The management review shall include: a) the status of actions from previous management reviews; b) changes in external and internal issues that are relevant to the AI management system; c) changes in needs and expectations of interested parties that are relevant to the AI management system; d) information on the AI management system performance, including trends in: 1) nonconformities and corrective actions; 2) monitoring and measurement results; 3) audit results; e) opportunities for continual improvement.
4.5 Reporting
- Submit quarterly ethics reports to the Board/Risk Management Committee.
- Report any high-risk incidents immediately.
5. Decision-Making Authority and Record Retention
The AI Governance Committee (AIGC) decisions are binding on all AI project teams and must be implemented within agreed timelines. All decisions, action items, and follow-ups shall be documented in formal meeting minutes retained for a minimum of 24 months for governance and audit traceability.
6. Meeting Frequency
- Quarterly regular meetings.
- Emergency meetings for high-risk or major AI incidents.
7. Approvals and Amendments
- This charter will be reviewed annually.
- Any amendments must be approved by the AI Ethics Officer.